Overview

PrismMO is committed to handling personal information clearly, fairly, and responsibly. This privacy policy outlines the types of information that may be collected through the site, how that information may be used, and the choices available to users.

This page should be reviewed and adapted to match the exact tools, services, analytics, email platforms, forms, and legal basis you actually use in production.

Please note: this is a production-ready drafted policy page in style and structure, but you should still tailor the operational details to your actual PrismMO setup before publishing.

Information PrismMO may collect

Depending on how users interact with the site, PrismMO may collect personal information such as:

  • name and email address submitted through forms
  • messages or enquiries sent directly through contact forms or email
  • subscription details where a user signs up for updates or resources
  • technical and usage data such as browser type, device information, or approximate location
  • analytics data relating to how pages are visited and used

In some cases, this information is provided directly by the user. In other cases, it may be collected automatically through site tools, cookies, or analytics services.

How information may be used

PrismMO may use personal information to:

  • respond to messages, questions, or enquiries
  • deliver requested resources, downloads, or updates
  • send occasional emails where a user has subscribed to receive them
  • improve site content, structure, performance, and usability
  • monitor site traffic, engagement, and overall effectiveness
  • protect the security and integrity of the site
  • comply with legal or administrative obligations where required

Email updates and subscriptions

If a user signs up to receive emails from PrismMO, their contact details may be used to send occasional updates, articles, resources, or announcements related to AI-assisted software development pedagogy, the PRISM Framework™, and associated teaching or assessment ideas.

Users should be able to unsubscribe from these communications at any time using the unsubscribe link included in the email or by making a direct request.

Cookies and analytics

PrismMO may use cookies or similar technologies to support site functionality, understand user behaviour, and improve content and performance. This may include analytics services that collect information such as page views, referring sources, device type, and general usage patterns.

Where required by law, PrismMO should provide an appropriate cookie notice or consent mechanism.

PrismMO aims to use data in a proportionate and practical way — enough to improve the site and serve users well, without collecting more than is necessary.

Third-party services

PrismMO may rely on third-party providers to support parts of the site and its operations. These may include services for:

  • website hosting
  • form handling
  • email delivery or newsletter management
  • analytics and traffic monitoring
  • scheduling or booking tools
  • payment processing, where applicable

Where such providers process personal data, they do so according to their own privacy policies and contractual arrangements. PrismMO should only use third-party services that are appropriate to the nature of the site and its users.

Lawful basis

Where UK GDPR or similar data protection law applies, PrismMO may rely on one or more lawful bases for processing personal information, including:

  • consent, where a user has actively opted in
  • legitimate interests, where there is a reasonable business or operational need
  • contract, where processing is necessary to provide something requested
  • legal obligation, where processing is required by law

The appropriate lawful basis will depend on the context in which the information is collected and used.

Data retention

Personal information should only be kept for as long as it is genuinely needed for the purpose for which it was collected, unless a longer retention period is required for legal, regulatory, security, or legitimate administrative reasons.

Subscription and contact records should be reviewed periodically so that outdated or unnecessary personal information is not retained longer than appropriate.

Data sharing

PrismMO does not sell personal information. Information may be shared only where necessary with trusted service providers, professional advisers, or authorities where legally required.

Any such sharing should be limited to what is reasonably necessary for the relevant purpose.

International transfers

Some third-party services used by PrismMO may store or process data outside the UK. Where this happens, appropriate safeguards should be considered so that personal information continues to receive an adequate level of protection.

User rights

Depending on applicable law, users may have rights in relation to their personal information, including the right to:

  • request access to the personal information held about them
  • request correction of inaccurate or incomplete information
  • request deletion in certain circumstances
  • object to or restrict certain types of processing
  • withdraw consent where processing is based on consent
  • request portability of certain information where applicable

Requests relating to personal information should be made using the relevant PrismMO contact details.

Security

PrismMO should take reasonable technical and organisational steps to protect personal information against unauthorised access, misuse, loss, or disclosure. However, no online system can guarantee absolute security, and users should be aware that internet-based communication always carries some level of risk.

Children’s privacy

PrismMO is not intended to knowingly collect personal information from children without appropriate consent or lawful basis. If it becomes clear that information has been collected inappropriately, reasonable steps should be taken to remove it.

Changes to this policy

This privacy policy may be updated from time to time to reflect changes in site functionality, legal requirements, or operational practice. The latest version should always be published on this page, with the update date shown near the top.

Contact

Questions about this privacy policy or the handling of personal information can be directed through the PrismMO contact page or the published contact details on the site.

PrismMO — Privacy Policy.